Role Overview

We are seeking a reliable and well-organised Administrative Assistant to support our Technical and Design teams with day-to-day administrative operations. This role is essential in ensuring our teams run smoothly and efficiently by handling a variety of general office and administrative tasks.

What will you be doing?

• dealing with expenses records within departmen
• Manage calendars, schedule internal meetings, and book meeting rooms for Head of Department
• Prepare agendas, take notes, and circulate minutes for team meetings.
• Organise and maintain office files and departmental records (electronic and hard copy).
• Monitor and respond to inboxes or route messages appropriately.
• Format, proofread, and distribute internal documents and reports.
• Assist with updating spreadsheets, logs, and administrative templates.
• Ensure consistent document naming and filing practices across the team.
• Support onboarding processes for new team members (e.g., setting up workstations, ordering supplies, arranging IT access)
• Liaise with the Office Manager to coordinate travel and accommodation arrangements for team members
• Act as a point of contact for other departments and external parties needing to engage with the technical or design teams.
• Help coordinate cross-departmental communications and maintain team distribution lists.

What are we looking for?

• Strong attention to detail and excellent organisational skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Able to prioritise work, manage time effectively, and handle confidential information appropriately.
• A team player with a positive, can-do attitude
• Previous experience in an administrative support role, preferably in a technical, construction, or design environment.

Why join us?

At Ethical Power we are more than just a team, you’ll find a culture that values collaboration, celebrates diverse perspectives and supports growth every step of the way. Our benefits package is competitive, our work environment is flexible and our commitment to work life balance means you’ll thrive professionally and personally. We set ourselves ambitious objectives and strive to work according to our values of Innovations, Progress and Excellence.

We know that a diverse and inclusive team drives innovation, collaboration, and a deeper connection to our communities. We are actively dedicated to building a workplace where every team member can thrive and feel empowered to be their true selves. We welcome applications from all backgrounds and encourage you to bring your unique perspectives to Ethical Power. Together, we can create a better, more inclusive future for all.